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Introduction: This guide describes how to use using the Commissions Console to setup set up pay periods and review commission reports. |
Navigating the Console
To access the Console, click the Commissions tab (1), then click on Console (2). The Console has three tabs.
The Statements tab (3) allows you to review Commission reports and statements for each pay period.
The Setup tab (4) allows you to configure the various functions that make up of the Console.
Finally, the History tab (5) allows you to view a history of past commission runs.
Audience: Commissions Team Members
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The Statements Tab
The Statements tab displays commissions as a folder tree. Folders vary based on site configuration, but you will see the following types of folders.
Level 1
This folder is named after your site. It contains all other folders.
Level 2
This folder identifies the pay period category. You can assign pay periods to a category in the Setup tab.
Level 3
This folder is always organized by Pay Period. An A icon identifies the Active pay period. Periods above the active period are in the future, and periods below the active period have already passed.
Level 4
By default, the folders in this level are organized by Business Role. You can change this in the Setup tab.
Note: In some cases, this folder is named Undefined.
Level 5
Finally, this level is broken down by rep. Clicking on a Rep’s name (5) in the Commissions tree displays the commission statement and detailed reports associated with that rep. When a document is in the Review tab (6), only users with console access can see these reports. Once a user clicks Release (7), the documents move to the Release tab (8).
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Attention: Each time you generate a commission run, the system overwrites any documents still in the Review tab. |
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Tip: You can preserve a report or statement by releasing |
it before generating another commission run. You can then compare the initial report with the new one. |
Generating Statements
Usually, the system is configured to run commission statements automatically on a monthly basis. However, it is possible to re-generate the reports manually.
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Select the Active period (1) marked with the A icon in the Commissions tree.
Click Generate Statements (2). |
History
In the Request Commission Statements dialog select the options for generation:
Click OK to run the commissions reports. |
History Tab
The History tab allows you to view information about past commission runs, including whether
Setupthey were generated automatically or manually.
Double-click on the entry to see the information about this event.
Setup Tab
The Setup tab allows you to configure various essential elements of the Console. The following list briefly summarizes each item.
Commissions
Tree
This
preference tells the system what to use as the second grouping level when displaying the Commissions tree. For example, selecting Business Role will group reps by roles such as Registered Rep (RR).
Payroll Periods
This
screen allows you to create the pay periods that serve as the first level of the Commission tree. Many users prefer to set up all the pay periods for a given year at the beginning of that year.
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Attention: You cannot generate a commission run for a pay period until you create the pay period. |
You can batch-generate payroll periods or add them one-by-one.
To generate several consecutive periods, click Generate Payroll Periods, fill out the following options, then click Create Periods:
Period Type
Periodicity
The First Day Of Month
Start Date
End Date
Suffix
To create a single pay period, right-click
in the payroll periods
table, select Add from the pop-up menu and enter the following information
:
Period Name
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Tip: A good naming convention to use is [Year].[Month].[EndDay] [Type] ( |
i.e. |
Type
Description
Start Date
End Date
Look Back Date
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Example: If you enter |
The Look Back Date tells the system how far back to look for transactions that may have come in from feeds after someone posted the previous period. You can only post a pay period if there is at least one future pay period in your system.
Business Roles
This section allows you to view the list of business roles in your system and the employees assigned to that role.
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Attention: You cannot remove a business role from the system unless it has no employees assigned to it. |
Note: The business role assigned in Employee Manager for each employee will automatically prefill here for each employee.
Commission Plans
This section allows you to view which employees, lookup tables, and draws are associated with a selected commission plan.
Employees
Some employees require unique lookup tables, commission plans, draws, or goals. This window allows you to override the default assignments setup on the Commission Plan tab.
Lookup Tables
Confirm that the tables related to your Commission setup contain information. You can right-click on this window to make changes.
If you add a new lookup table, you must include a start date. However, you do not need an end date.
Draws
Add description, type, and value to the entry. You may assign the draw to an employee or a commission plan.
Adjustments
When adding a Payout Adjustment, you need to provide the following information
Assignment
Type of Adjustment
Adjustment Value
Description (optional)
Date/Date Range
Notes: For a One Time Adjustment, populate the Adjustment Date field.
For a Recurring adjustment, populate the Number per Period and Effective date range fields.
Goals
To add a new goal, click the "Add" button in the upper right corner of your screen. Type in all of the goal information and then click Save. You may assign the goal to an employee, a commission plan, or a particular business role.
Report Design
On the Reports Design screen, you can customize your generic reports. You may change:
Report Info Name
Commission Plan
Report Description
Business Role, etc.
Commission Dates
The selections you make on this screen determine the order that the system looks at transaction dates when generating a commission run.
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Example: The system will look for a Trade Date (1) in each record. If a record doesn’t have a Trade date, then the system will look for a Settlement Date (2). Finally, the system will look for the Entry Date (3). |
Fees
Select appropriate checkboxes to add the fees you want to include in your commission calculations.
Auto Generation
Here you can set up commissions to run automatically on specific days and/or times. You can also configure options such as whether the system should post periods or release commission runs.
Click ADD to schedule a new automatic commission report generation.
In the Commission Generation Scheduler dialog select the options for generation:
Period Type
Generation Frequency
Start Time
Auto Release
Post Transactions
Post Payroll Period
New Trades Only
Email
Next Generation Time - shown automatically based on previous selections
Exclude the report creation step
Generate Logs - use this to debug issues with an existing generation process
Parallelization Level - select level
5to get the quickest generation time
Status Flags
Here you can create new status flags to add to pay periods.
Audience: Commissions Team Members
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