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This page provides you with different user guides present within the Docupace space.

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File

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Notes

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Date

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.doc

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.pdf

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Getting Started With Docupace

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This guide helps new users learn how to log in, locate files, and create work items.

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10/20

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Online

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Online

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DocuScan User Guide

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This guide will help you configure your scanner and determine the settings you need to use.

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10/20

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Online

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Online

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Workflow Admin Guide

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This is 90% complete but very good to use.

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3/18

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Introduction

Auditor Access allows users with the appropriate rights to see items deemed necessary for auditing purposes.

Managing Auditor Access

Providing users with Auditor Access is a complex process that consists of the following levels:

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Creating Auditor Access

You can request the Auditor Access rights at Docupace Support.

Creating Audit Review

To create an Audit Review:

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Go to Administration (1) > List Domains (2).

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Accessing List Domains

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To open the Audit Reviews domain, search for the Audit Reviews domain (a) (via Domain Id or Name) and then open Audit Reviews (b).

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Opening Audit Reviews

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To create a new Audit Review request, click New Audit Reviews.

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Creating New Audit Reviews

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In Details, provide information for:

  • Name. Enter a name for the new Audit Review request.

  • (Optional) Start Date. Set a starting date for the request processing.

  • Auto Assign to User. Enter a user group to assign the Audit Review to.

  • Is Active. From the list, select Yes to enable the Audit Review.

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Providing details for Audit Reviews

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To add a User:

a. In the User section, click Quick Select.

b. From the User list, select the preferred user.

c. In the upper-right corner, click Save.

The new Audit Review request is displayed in the Audit Reviews domain.

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Adding a User

Enabling Auditing Documents

To enable auditing documents:

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To enable an Auditor Access, go to Retrieve (1) > Client (2). This will retrieve a Client Subfolder or Individual Client Document.

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Enabling Auditor Access

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In Client Subfolder or Client Documents (1), select the preferred record, and then click Details (2).

The Client Subfolder tab opens.

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Opening Details for Client Subfolder or Client Documents

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To add the Audit Review record, perform the following actions:

a. In the Details section, go to Audit Review.

b. From Audit Review, select the preferred record.

c. In the upper-right corner, click Save and Close.

Tip

Tip: If you need to enable auditing other documents, repeat the flow for all the preferred Client Subfolders and Client Documents.

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Adding the Audit Review record

Enabling Auditor Access

To enable Auditor Access:

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Log in to Docupace using the Auditor user role.

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To view documents, go to Retrieve > Client.

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Opening Client in Retrieve

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Go to Client Subfolder or Client Documents and view all the documents for the auditing process.

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Opening Client Subfolder or Client Documents to view documents

Disabling Audit (Upon Completion)

Once the Audit Review process is complete, disable the Audit Review and remove a user. To do so, perform the following actions:

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Rw step

Go to Administration (1) > List Domains (2).

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Accessing List Domains

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To open the Audit Reviews domain, search for the Audit Reviews domain (a) (via Domain Id or Name) and then open the Audit Reviews domain (b).

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Opening Audit Reviews

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In Details, perform the following actions:

a. From Is Active, select No to disable the Audit Review.

b. In User, select a checkbox for the preferred user to remove the record.

c. On the User pane, click Remove.

d. Click Save and Close to save changes.

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Disabling the Audit Review and removing a user

Changing the Auditor Password

Change the Auditor password after the auditing process is complete.

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Log in to Docupace with Auditor UserId

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In the upper-right corner, go to your Account (a) > Settings (b).

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Opening Settings in user’s account

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In the User Profile section, click Change Password.

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Changing Password to reuse it in the future

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Provide a new password and click Change.

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Providing a new Password