Versions Compared

Key

  • This line was added.
  • This line was removed.
  • Formatting was changed.
Info

Introduction: This document describes how to use the Docupace-Envestnet integration.

Expand
titleChange Log:

Date

Change

October 2023

New IDP provider.

Updated Envestnet interface.

April 2023

Updated Envestnet interface

August 2022

Initial Version

Initial Configuration Steps

Prior to using the Envestnet integration, your company Systems Administrator must configure your IDP (Identity Provider) settings and the Docupace system settings. This will allow for a smooth single sign-on (SSO) between the two systems.

To log in to the IDP (Identity Provider):

  1. Enter your username (or email).

  2. Enter your password.

  3. Click SIGN IN.

This logs you into Docupace, and subsequently should have seamless SSO to Envestnet.

Client Sync between Docupace and Envestnet

You may need to synchronize client information between the two systems, because for existing clients there are three possible scenarios:

  1. The client has a Client Folder in Docupace, and the same client exists in Envestnet.

  2. The client has a Client Folder in Docupace, but not in Envestnet.

  3. The client exists in Envestnet, but not in Docupace.

Info

Note: The only information from the Client Folder that is shared and synchronized between the two systems is Client’s full name. Other client-specific data, such as TIN/SSN, Address, e-mail, Phone Numbers etc. are kept separately in each system.

Envestnet Proposal Tasks

Using the Envestnet integration, a Financial Professional can perform a number of tasks:

  • View client's existing information and current proposals in Envestnet

  • Create a new Envestnet proposal for one owner

  • Create a new Envestnet proposal for several owners

  • Create a new Envestnet proposal that includes several investments (for one or several owners)

  • Process each investment as a Docupace Work Item, including a combined eSign procedure for multiple Work Items

  • Open account for each investment and synchronize the new account numbers to Envestnet

Opening Envestnet Information for an Existing Docupace Client

If there is a Client already created in Docupace, you can check their existing Envestnet proposals as follows:

Rw ui steps macro
Rw step

Click Retrieve > Client in Docupace.

Rw step

Search for the client and click on the client entry.

Rw step

Click Open Client in Envestnet.

Rw step

If the Client is found, the System opens the Envestnet Client screen for the Household. You can see all members currently assigned to this Household.

Rw step

Click the Proposals tab to see the proposals for all members of this Household.

Client Exists in Docupace but not in Envestnet

Rw ui steps macro
Rw step

Click Retrieve > Client in Docupace.

Rw step

Search for the client.

Rw step

Click Open Client in Envestnet. If the system does not find a matching client in Envestnet, it will start a wizard to create a new Envestnet client.

Rw step

Conditional: If you have access to more than one Envestnet Advisor, then the system will display the Select Advisor screen. Select the Advisor from the list.

Tip

Tip: The system skips this screescreen, if you only have access to one advisor.

Rw step

Enter the Family Name (Household) for a new client and click Continue.

Rw step

The System opens the Envestnet Client screen.

Creating a New Proposal

Rw ui steps macro
Rw step

Click Retrieve > Client in Docupace.

Rw step

Search for the client.

Rw step

Click Initiate Proposal.

Rw step

The system opens the Initiate a New Envestnet Proposal screen. Enter the Proposal Title and Amount. Then click CREATE PROPOSAL.

Note: If the client for this proposal does not exists in Envestnet, then a new client creation scenario is initiated first.

Rw step

The System creates a new proposal for this client and opens the Proposal Overview screen. Click Continue to fill out the proposal information.

Note: The fields displayed on each screen can vary by organization, so your view may differ from the images in this guide.

Rw step

Fill out the forms as you are taken step by step through these screens: Risk & Objective, Account Strategy, Preview (optional), Account Setup (optional), Fees.Select “I agree to the fee schedules shown above.” option and click Continue in the Feesscreen.

Rw step

On the Summary screen click Generate to create the documentation.

Rw step

Under NEXT STEPS click Send to send this proposal to Docupace.

Rw step

As the proposal documents are sent to Docupace, you may be asked to match the proposal owner from Envestnet to a corresponding client in Docupace. Click Complete at the top of the table.

Rw step

Docupace creates the Work Item with proposal documents and the process continues as part of the standard workflow. Once your organization finishes creating the account, Docupace sends the Account Number and the signed Statement of Investment Selection (SIS) document back to Envestnet.

Creating a Proposal for Several Owners

When creating a proposal, you can create an additional owner.

Rw ui steps macro
Rw step

Click Add Owners and select Add Family Member.

Rw step

Fill out the fields in the Family Member screen.

Rw step

Select the Joint Owner for the Variable Annuities program (see the example to the right).

Rw step

When a new client is created in Envestnet, they are not present in Docupace. When sending a proposal to Docupace, it recognizes that the client is new to the system. Click on this client.

Rw step

Click New Client to add this client to Docupace.

Rw step

In the New Client Details screen, fill out the missing fields (TIN/SSN, Date of Birth, etc.) and click Save.

Rw step

Click Complete when a new client is linked to the existing client folder.

Rw step

Docupace creates a Work Item with proposal documents and links it to the Client Folder of each owner.

Rw step

Click eSign. Docupace creates a draft eSign transaction.

Rw step

Fill out the missing fields for the primary (1) and secondary recipients. Next, click eSign (2).

Rw step

Both owners receive the DocuSign envelopes.

Rw step

Open the email and click Review Documents.

Rw step

The envelope contains in one place the documents for both owners.

Note: Docusign displays identical documents once for both owners.

Rw step

Both owners must sign the documents. Click Finish when done.

Audience: Financial Professionals, End-users of Docupace and Envestnet

Info

Functionality: The Envestnet integration combines the power of the Envestnet money management platform with the versatility of the Docupace account opening and customer reception experience. This results in a fully automated, fully integrated new account creation and monitoring solution that meets all FINRA and SEC requirements.

Filter by label (Content by label)
max5
sortmodified
reversetrue
titleRelated Pages
cqllabel = "envestnet"