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Inese Auzina

Inese Auzina

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To approve a batch for shredding:

Rw ui steps macro
Rw step

Navigate to Open Retention > Document Shredding (this Batches.This opens domain 676)262.IMG

shredding_batches_menu.pngImage Added
Rw step

Locate the batch you wish to shred permanently and click to open it.

Tip

Tip: You can sort by Creation Date to locate the latest batches.

approve_batch1.pngImage Added
Rw step

Click Contents to view all the documents in that shredding batch.on the batch name to open the Shredding Batch Details.

approve_batch3.pngImage Added
Rw step

Click Approve and Save.

Change the status to Approved and click Save and Close.

Note

Important: After saving, you cannot change the status back to In Review.

approve_batch2.pngImage Added
Rw step

At this point, a user will be able to permanently shred the document(s) in that batch.

Note: The user does not actually initiate the shredding, they approve the batch and 24 hours later, the system shreds the documents.

Warning! Once documents are shredded they cannot be recoveredThe system will shred the documents in 24 hours and change the batch status to Closed.

Note

Important! Once the system shreds the documents, they cannot be recovered.

Rw step

In 24 hours, check that the batch was successfully shredded.

Warning

Error! If some documents cannot be deleted for technical reasons, the system will change the batch status to Error. You must review the batch to check what has prevented the shredding process.