Click on Images to Expand Them
| Note |
|---|
Warning If you choose not to use DocuScan, you MUST configure your scanner software to match the settings in the table below. |
The configuration module of each scanner’s software may vary somewhat but these settings should be universal throughout.
Note: Docupace supports both desktop and network scanners. Network scanners have internal software, while desktop scanners use the Docuscan software.
Note: For single-sided (simplex) and double-sided (duplex) scanning functionality, you will need to set up two separate instances of saved scan settings. Please make sure each setting follows the characteristics referenced above. These settings come preconfigured in Docuscan.
If you have multiple network scanners, all the scanners should point the documents to the same directory (folder) or a subfolder of the Scanning directory.
SCAN ELEMENTS | SETTINGS |
|---|---|
Function | Scan to File (i.e., ability to send images to a defined folder) |
Page Size | 8 ½ x 11 (or ability to expand to legal if needed) |
File Type | Compressed Multi-page Tiff (Do not set it to PDF) |
Mode | Black and White only (Not color or grayscale) |
DPI | 200 Dots Per Inch (DPI) - recommended |
Desktop Scanner Folder
Note: If multiple users will be scanning at this workstation, you must create subfolders for each user under the scanning/export folder based on your Docupace user name.
These are the dedicated scanners or ‘All in One’ machines that connect directly to a PC. You will need to create a local folder on the computer that is attached to the scanner. The images will initially be scanned to this folder before they are uploaded into Docupace. If you choose to use the accompanying scanner software rather than Docuscan.
Network Scanner Folder
If you have a network scanner or a multi-function device (scanner, copier, printer, etc.), review the information below for requirements and subsequent configuration. Requirements Network Multi-Function Device that can:
Produce TIFF images
send TIFF images to individual folders (not via email)
Note: We recommend that you create a local folder called c:/scanning/export. Docuscan creates this local folder automatically upon installation. Other folders it creates are short below.
Configuration: Images housed on Server
| Rw ui steps macro | ||||
|---|---|---|---|---|
Create a folder on the server called Scanning\export.
If you will be sending images to the server and multiple users will be scanning, you must create sub-folders/subdirectories for each user under the ‘Scanning\export’ folder based on standard system user names.
On the scanner, create the ‘Send to File’ scanning capability: a. Each user will need their own configuration
Images will be submitted to the defined folders and will be extracted by the Docupace File Uploader. |
Configuration: Images Sent to Networked Desktop
| Rw ui steps macro | |||
|---|---|---|---|
Create a folder on local desktop called c:\scanning\export.
On the scanner, create the ‘Send to File’ scanning capability so images can be sent to the local folder.
Images will be submitted to the defined folder and then be extracted by the File Uploaded. |