Connect 4.58 - Core 23.4
Table of Contents
Guides Related to the Winter Release
Key Innovations
This section tells about major improvements to the Docupace System
New
Configuration Management
Attribute Grants and Domain Grants
Reference #: Winter_2020_KEY1
Change: Added two more domains: Attribute Grants and Domain Grants.
Benefit: This feature allows users to compare role-based security.
Attribute Grants and Domain Grants
Export JSON Code
Reference #: Winter_2020_KEY2
Change: Added a new feature to export a wizard code in JSON format.
Benefit: This feature allows to export comparison result in the JSON format. This report can be stored for later reference or used to create a custom report.
Description: The Export button is displayed on the comparison results screen. Clicking this button generates a summary in JSON format.
JSON Format
Generate Change Reports
Reference #: Winter_2020_KEY3
Change: Added a new feature to create a list of changes in pdf format.
Benefit: This feature allows users to generate a list of the changes made during a specific deployment session for auditing and tracking purposes.
Description: The Report button is displayed on the comparison results screen. Clicking this button generates a summary in PDF format. The report identifies:
The sites being compared
The number of changes of each type
List of affected domains
List of affected records
List of fields
Summary PDF
Including or Excluding Domains
Reference #: Winter_2020_KEY4
Change: Added a new feature to specify which domains to compare, and which to exclude from the comparison (and deployment).
Benefit: This feature allows users to make comparisons faster by narrowing the focus to specific domains, thus avoiding the full comparison process.
Description: Users can select specific domains to include in the comparison. Alternatively, users can exclude certain domains instead.
Selecting Domains
One-Click Deployments
Reference #: Winter_2020_KEY5
Change: Added the ability to deploy sites
Benefit: The ability to view recent changes, compare sites, and then deploy changes automatically makes the deployment process much easier than before.
Description: After configuring the settings, users can deploy the site with just one click. After the deployment, the system displays a summary and a detailed list of the changes made in each selected domain. In addition, these deployments are reversible.
Configuration Management Deploy Button
Configuration Management Successful Deployment
eTrade Integration
New Integration
Reference #: Winter_2020_KEY6
Change: Established a new integration between Docupace and eTrade.
Benefit: Users can open accounts at eTrade using different login credentials based on Product Type.
Description: Some users may need to log in as different firms in order to open accounts via eTrade. This feature associates specific product types with different eTrade login information. Additionally, there are new application preferences implemented within eTrade for storing: user’s ID, Password, URL, and API key.
eTrade credentials
Sending Beneficiary Data to Account
Reference #: Winter_2020_KEY7
Change: Implemented a feature for sending the beneficiary data from Docupace to available accounts. Additionally, users can now authenticate to eTrade using individual userID and Password according to a Product Type.
Benefit: This feature makes it easy to associate beneficiaries with Accounts created using the eTrade Registration Type.
Description: A flow for sending the beneficiary data is the following:
Docupace sends data to eTrade.
The eTrade account opens automatically through API.
Docupace receives back the account number from eTrade and updates the Client Subfolder.
If the Registration Type has beneficiaries, Docupace sends the beneficiary information through API to eTrade and update the beneficiary information based on the opened account.
Tracker BI Mobile App
New Application
Reference #: Winter_2020_KEY8
Change: Added a mobile app that launches into the Tracker BI widget.
Benefit: This feature allows users to open Tracker BI on the go.
Description: The mobile app functions like the Tracker BI web browser widget, but has a slightly different interface for optimization
X-Ray Widget
New Widget
Reference #: Winter_2020_KEY9
Change: Created a new widget called “X-Ray” that displays a work item’s internal details.
Benefit: This widget helps administrators check test case results, provide support, and troubleshoot problems.
Description: X-Ray Widget provides:
to view Work Item internal details on one page
to view some other data related to the Work Item
logs showing the progress of the Work Item
logs showing the API calls related to the Work Item.
X-Ray Widget screens
Pershing New Account Opening Widget
New Widget
Reference #: Winter_2020_KEY10
Change: Created a custom new account creation process in Docupace Start for Pershing.
Benefit: The new account creation process is automated, and thus takes less time.
Description: Appropriate registration types and required forms are associated with this wizard. The form validates information that Pershing requires to complete the account opening process. After completing the new account opening form for Pershing, the work item follows the same workflow path as other work items related to client activity.
Docupace Start for Pershing
SIGNiX Enhancements
Add Attachments
Reference #: Winter_2020_KEY11
Change: Allows clients to add attachments during the esign process.
Benefit: Clients and Investors can add relevant documents such as birth certificates or drivers licenses (etc.)
Description: The esigning ceremony proceeds as normal until the client finishes signing all the fields on the document. Before being able to proceed and submit the document, the client is asked to upload any desired attachments or to skip and continue with the esigning ceremony.
Adding Attachments
Docupace Administration
This section shares information about changes to features used by Docupace administrators, such as domains, configuration settings, changes to integrations with other systems, or improvements to core functionality.
New
Single Sign-On (SSO)
Create SSO-Only Users
Reference #: Winter_2020_DA1
Change: Added a new user attribute (SSO-only user) to the Security Realm.
Benefit: This attribute allows users to automatically create SSO-only users in Docupace.
Description: Added the new attribute in the Security Realm for a user: SSO only user. If the “SSO Only user” attribute is set to Yes, that user is forbidden from logging in via a username/password. The system displays error messages if trying to change or reset the password for "SSO only user”.
A new user attribute (SSO-only user)
Improvements
Security Realm
Forgot Password Settings
Reference #: Winter_2020_DA4
Change: Created a new application preference that disables a specific user’s or role’s ability to change their password via the “Forgot Password” link.
Benefit: This application preference prevents users from changing their passwords without administrator approval.
Description: Set the application preference "security.authentication.changePasswordAllowed" to “No” if you want to disable the ability to change the password. Use domain user settings to define this property for some roles or some users. The following error message is displayed if an unauthorized user attempts to change their password. "You do not have permission to change your password. Please contact your administrator."
AF1
Application Preference settings and the error message
Fixes
SSO
Change Password option is not displayed for SSO only users
Reference #: Winter_2020_DA5
Change: Change Password option is not displayed for SSO only users.
Benefit: This feature prevents SSO only users from changing their passwords without administrator approval.
Description: Technically SSO users have an account in Docupace for which they don't know the password. However, if they are able to reset the password, then they can log in directly to Docupace. This means that even if their account is disabled in that 3rd party Identity Provider, they will still be able to login directly in Docupace. To prevent this, the password option is not displayed for them.
SSO only user settings
Integrations
This section shares information about how the Docupace System integrates with outside systems.
New
AdvicePay
New Integration
Reference #: Winter_2020_INT1
Change: Established integration between Docupace and AdvicePay.
Benefit: AdvicePay is a billing and payment solution for financial professionals. The integration makes it easy to import relevant information.
Integration between Docupace and Cetera: AdvicePay
AnnuityNet Wizard
Reset Button
Reference #: Winter_2020_ INT2
Change: Added a button that allows users to reset AnnuityNet transactions.
Benefit: This allows users to make changes to a submitted transaction without having to create a whole new work item.
Description: Once AnnuityNet sends the documents to Docupace, the documents move into the waiting for eSignature step and are locked. Clicking the Reset button voids the completed AnnuityNet forms and the Transaction detail report. The Reset button then becomes the Launch AnnuityNet button. Previous selections will still be available, so users can update the desired information without having to start from the beginning.
Reset Button
Voided Forms
Assetmark
New Integration
Reference #: Winter_2020_ INT3
Change: Established integration between Docupace and Assetmark.
Benefit: With help of the integration, documents are automatically imported from Assetmark and stored in Docupace for further processing.
Description:
The Assetmark integration automates the delivery of documents from Assetmark to Docupace, and performs the following tasks:
A daily file of documents generated in Assetmark is sent to Docupace.
Docupace imports the Assetmark documents to the appropriate firm’s site.
Docupace will attempt to index the Assetmark documents into the correct Client Folder.
If Docupace cannot index Assetmark documents, these documents are put into a Mailroom > Unindexed queue. Then, the Back-office specialists need to index those documents manually.
Improvements
AnnuityNet Wizard
Customize Navigation Upon Saving
Reference #: Winter_2020_INT4
Change: The new application preference determines whether users return to the Dashboard or to the Work Item Details page.
Benefit: This allows firms to customize what happens after leaving AnnuityNet based on their specific needs.
Description: The application preference has two settings. Yes causes the system to return users to the Dashboard. No causes the system to return users to the corresponding Work Item Details page. The changes can be set per-user or per data role.
Application Preference Affecting Saving
Launch AnnuityNet Button
Reference #: Winter_2020_INT5
Change: AnnutiyNet Wizard is launched via a button on the Work Item Details screen instead of automatically after WI creation.
Benefit: This allows users to complete BD forms prior to launching the AnnuityNet wizard.
Description: After an eligible work item is created in Starting Point, the system opens the Work Item Details screen. This button is visible if the work item is AnnuityNet eligible and has a specific AnnuityNet status. When users save and return to the Wizard later, the button text changes to “Relaunch AnnuityNet.”
Launch AnnuityNet Button
Fixes
SignIX
Sending Emails to eSign Recipients
Reference #: Winter_2020_INT6
Change: Fixed a bug that caused SIGNiX to send all eSign emails to a single recipient instead of each individual recipient.
Benefit: SIGNiX now correctly sends emails to each individual eSign recipient: Email, First Name, Last Name. If you set the boolean value to “Yes” on the application preference esign.sendOnlyUniqueRecipients, emails will be sent to unique eSign Recipients.
Merging the eSign Recipients
Widgets
New
Docupace Start
Cascading Selection Field Type
Reference #: Winter_2020_WID1
Change: Added the Cascading selection field type. Multiple fields of this type can be added to the wizard to allow users to select values based on the Forms Matrix domain.
Benefit: This feature automatically adds fields associated with a selected Forms Matrix field, making the job easier for the user.
Description: Multiple Cascading selection fields can be added to the wizard to allow users to select values based on the Forms Matrix domain. The Docupace Start field displays as either single selection or multi-selection depending on the field source. When a value in one of the fields is selected, the rest of the fields are filtered accordingly.
Cascading Selection field type
Help for Developers
Reference #: Winter_2020_WID2
Change: Added ability to get key attributes of the work item (ID, a node opened from, etc.) and corresponding tasks for all components of DSP.
Benefit: With this feature implemented, a developer can get data that allows them to implement different DSP features such as transitions of the work items from DSP.
Description: When DSP creates a new Work Item or loads an existing Work Item, it populates the Work Item ID in $scope.wizardState.$workItem.id, and Work Item Tasks in $scope.wizardState.$workItem.tasks[]. As a result, there are now new options for creating a new work item or updating an existing one. It is also now possible to load all tasks of the current work item.
Viewing key attributes
New Configuration Parameter addForms
Reference #: Winter_2020_WID3
Change: Added configuration parameter addForms on the createWorkItem page in Docupace Start.
Benefit: The addForms parameter allows DS designers to choose if the Work Item will be created with or without forms.
Description: The new parameter adds control when creating a work item. The parameter addRequiredForms is sent to the Core when this is active and tells the system that it should add forms to work items created using the widget.
New Settings for Field-group Buttons
Reference #: Winter_2020_WID4
Change: Users can now specify enable the conditions for repeatable field-group buttons.
Benefit: This feature allows users to specify different conditions for Add/Remove buttons that are displayed for repeatable groups.
Description: This release added a new setting called Allow adding/removing items (expression) for Field Group.
This setting is available when Allow adding/removing items is enabled. If an expression evaluates to true, it will be possible to add and remove items (if not limited by Minimum/Maximum repetitions).
Specifying the conditions for repeatable field-groups
New Site Function: Auto-Trim
Reference #: Winter_2020_WID5
Change: Implemented an application preference that adds a new boolean property (Trim value) for text fields within AOS widget.
Benefit: Auto-trimming allows users to have the AOS widget fields filled automatically based on the data input.
Description: Trim values can be overwritten by specific field settings. If in Wizard Config, a boolean property is set to “Yers,” auto-trim of all text fields within AOS widget is activated.
Activating auto-trimming of fields with AOS widget
eSubmit Concierge Wizard
Added a Memo/Instruction field to the eSubmit Concierge widget
Reference #: Winter_2020_WID6
Change: Added a free-form text box called "Instructions for Back Office" to the interface of the eSubmit (Concierge) widget.
Benefit: Allows the submitter to include instructions or notes for the back office relating to the submission.
Description: Added the eSubmit Transaction Information form in pdf format to the eSubmit Transaction Information form on the Forms Domain, and new Forms M-to-M Mapping. The content on this memo field must be provided to the Back Office that receives the submission.
Wizard interface and Transaction Information form
Improvements
Tracker BI
Bulk Upload Tracker BI Work Items
Reference #: Winter_2020_WID7
Change: Added capability to bulk upload Tracker BI work items.
Benefit: Firms can quickly add a large number of Tracker BI work items into the system.
Attention: To Bulk Upload Tracker BI work items, users must work with Professional Services.
Email Variables
Reference #: Winter_2020_WID8
Change: Added Email variable for Rep full name to the system.
Benefit: This allows the inclusion of the Rep name in email templates to personalize disclosure emails.
Standard Email
Email with Variables
Rep Code in Search Results
Reference #: Winter_2020_WID9
Change: The Rep Codes assigned to a client appear in the search results page.
Benefit: This allows users to quickly locate corresponding clients.
Rep Code in Results
Miscellaneous Improvements
Reference #: Winter_2020_WID10
Change: Bellow is a list of miscellaneous Tracker BI improvements
Added "You're Done!" message on the confirmation page
System notes related to Personally supplied no longer display the client’s email since the system did not send an email.
Fixes
Docupace Start
Fix Add Elements Before Selected
Reference #: Winter_2020_WID11
Change: Fixed the placement of the field.
Benefit: This option allows to place a field before the selected field.
Adding elements before selected
Fix Duplicate Names
Reference #: Winter_2020_WID12
Change: Added validation to avoid duplication of the names for multiple field groups.
Benefit: The system no longer allows users to enter the same name when creating a new field group or when trying to change the field group name in JSON.
Tracker BI
PO Box Address Line 1
Reference #: Winter_2020_WID13
Change: The fixes enable firms to allow users to enter PO Boxes in Address Line 1.
Benefit: This application preference allows users to use the PO box as a mailing address.
Description: When widget.trackerbi.advisor.nopobox.disable is set to YES, PO Box addresses are allowed. When the application preference is set to NO, an error message appears and PO Boxes are not allowed.
Application Preference Set to YES
Application Preference Set to NO
US Zip Code Validation
Reference #: Winter_2020_WID14
Change: Previously, the zip code field allowed US zip codes to have fewer than 5 or more than 10 characters. Now, a validation appears that explains the code has an invalid format.
Benefit: This validation ensures information is entered correctly into the system.
Description: When the country is set to US, the zip code field now checks if the entry contains 5-10 characters. If this is not true, then the widget displays an error message and will not allow the user to proceed until they format the field correctly.
Zip Code Validation Message
Miscellaneous Fixes
Reference #: Winter_2020_WID15
Change: The following list identifies miscellaneous Tracker BI fixes.
Previously, the system considered a blank space as a character, allowing users to bypass validations on the note screen. Now, users must enter at least one alpha-numeric character (A-Z, 0-9)
Corrected misspelling of “Supplied” in the Work Item Notes
Removed comma between client first and last name in the WI Notes
Work Items
Content in Notes Widget
Reference #: Winter_2020_WID16
Change: Fixed a bug that caused the Work Item Notes widget to be displayed without content.
Benefit: The Work Item Notes widget displays correctly.
Work Item Notes widget with the content
Combining Images In a Widget
Reference #: Winter_2020_WID17
Change: Fixed a bug when generating a cover sheet with several images called from a Widget combined together.
Benefit: Users can now successfully combine images within a widget as expected.
A cover sheet with several images
User Experience
New
Work Items
Document Viewer on Work Item Details Screen
Reference #: Winter_2020_UE1
Change: The document viewer remains visible while working on the WI Details screen.
Benefit: Users can open the work item details without losing a visual of the document(s) in the work item. It also allows users to quickly move between Documents while on the Details screen.
Description: Details section is now available in a work item. The “Previous” and “Next” buttons now show up when a work item has multiple documents. There were added the following application preferences:
documents.viewer.wiDetails.enabled
documents.viewer.navigationButtons.enabled
Viewing of Work Item details
Improvements
Workflow
Swimlane Checkbox
Reference #: Winter_2020_UE2
Change: Created Application Preference reassignTasks.assignToSwimlane.enabled.
Benefit: This application preference displays or hides the “Assign to Swimlane” checkbox.
Assign to Swimlane option
Fixes
eSign
Forms Sent to eSign CC Recipient
Reference #: Winter_2020_UE3
Change: Fixed a bug that caused CC recipients to receive all documents after the eSign ceremony.
Benefit: CC eSign recipients now receive the correct forms.
Description: CC recipients only receive documents from specific form authors. The form authors are:
FIDELITY CUSTODY & CLEARING (FCCS) BANK/BD
FIDELITY CUSTODY & CLEARING (FCCS) BANK/BD (NFS)
FIDELITY CUSTODY & CLEARING (FCCS) RIA
Error causing receiving all documents after the eSign ceremony
Form authors
Reports
Fixed Customized Reports
Reference #: Winter_2020_UE4
Change: Fixed an error that some users experienced while editing and saving the custom report.
Benefit: Users can now successfully create and edit custom reports without encountering an error message.
Mapping Exception for customizing reports
Customize Report button for customizing reports
Fixed customizing reports based on the available attributes
Work Items
Account Results Screen
Reference #: Winter_2020_UE5
Change: Fixed a bug that caused account search results to flicker between the new and previous results. This caused some users to click on and index the wrong subfolder to WIs.
Benefit: Search results now display correctly.
Account results appearing due to search request
Change to Auto-Fill for Editable Fields
Reference #: Winter_2020_UE6
Change: Fixed a bug that was causing autofill links to function for all fields.
Benefit: Auto-fill links now function for editable fields only. Read-only fields are not auto-filled.
Forms on Work Item Summary Screen
Reference #: Winter_2020_UE7
Change: Fixed a bug that prevented the Required Forms section from appearing when no forms were associated with the work items.
Benefit: Users can now add forms via the Work Item Summary screen as expected.
Required forms section
Memo Notes History
Reference #: Winter_2020_UE8
Change: Ability to save all client emails in memo notes history.
Benefit: This feature helps firms audit communications sent to the client. Emails sent as part of a Starting Point transaction can be linked to multiple work items.
Saved client emails
PDF Viewer Behavior
Reference #: Winter_2020_UE9
Change: Fixed a bug that caused the Document Viewer to continue to display the previous PDF after switching to the other work item.
Benefit: The correct PDF displays for each work item.
Removing Forms in Starting Point
Reference #: Winter_2020_UE10
Change: Fixed a bug that prevented users from removing forms that they have added to the Required Forms section in Starting Point.
Benefit: Allows users to successfully remove undesired forms they added to the Work Item.
Button for removing forms from the Required Form section
Subfolder Behavior on the Indexing Page
Reference #: Winter_2020_UE11
Change: Fixed a bug that caused already-indexed subfolders to disappear from the indexing page after adding a new client document.
Benefit: Subfolders now display on the indexing page as expected.
Docupace Technologies 2021