Change Log:
Date | Changes |
|---|---|
September 2021 | Comprehensive documentation about using Form Matrixes |
Audience: Financial Professionals and Account Managers, Back Office, platform administrators, and business analysts.
Functionality: The Forms Matrix Domain is used to package one or multiple forms for specific products.
Overview
The Forms Matrix Domain is used to package one or multiple forms for specific products. Mapping information provided from the Form Wizard in Starting Point to specific forms is done in the Forms Matrix.
Typically, in a Broker Dealer setting, administrators of Docupace would use the Form Matrix tool to map products to a form(s).
How to Access the Forms Matrix Domain
Creating a New Record
Review the table below to learn more about each field.
Field | Description |
|---|---|
Derived Request Type | Determines the correct Request Type for routing the work through the workflow. This is the Request Type that will be automatically assigned to the work item created. |
Derived Client Subfolder Type | When a new account is requested, a Docupace Client Subfolder is created, and the Subfolder Type is assigned (usually Brokerage or Advisory but may be different depending on the BD configuration). |
Required | A yes/no field. If you select yes, then all forms listed in the record reside in the work item and must be used. If no, there is a separate process (reviewed further in guide). |
Request Group | A general grouping such as New Account, Maintenance, etc. to classify the general request. |
Vendor/Custodian | Which vendor is associated? Is it the Clearing Firm, BD or Direct? The Vendor/Custodian for the transaction being created. This will be used to create the Client Subfolder as well as associate the transaction to the correct forms for the selected Vendor/Custodian. |
Product Type | Which product type may drive specific forms. |
Product Name | Which product name may drive specific forms. |
Registration Type | Registration Type identifies the Registration of the account. For example; Individual, Joint, IRA, Simple IRA. |
Forms | Search for and add the forms that would be associated to the various linkages/combinations. |
Master Forms Groups | A grouping of forms that would be associated to the various linkages/combinations. |
Account Service | Not required. Free list to give user more flexibility. |
Account Options | Not required. Free list to give user more flexibility. |
Entity | Ability to filter the request by entity, if setup in your site. |
Editing Existing Record
Copying A Forms Matrix
Once a forms matrix is created you can copy the original to make a duplicate. This is very useful when you would like to create a required form bundle and an optional form bundle.
Best Practices
If you need a form added to every packet regardless of the path chosen during the form wizard. Add a Forms Matrix with just the Request Group and Form as either Optional or Required. This will add the form to the packet every time.
If you would like to do an optional and required bundle. Create your first forms matrix then copy the forms matrix to create your second. The only changes you would need to make is if the matrix is required or optional and the forms that will display.
