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Introduction: This document describes how to use the Docupace-Envestnet integration. |
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Initial Configuration Steps
Prior to using the Envestnet integration, your company Systems Administrator must configure your IDP (Identity Provider) settings and the Docupace system settings. This will allow for a smooth single sign-on (SSO) between the two systems.
To log in to the IDP (Identity Provider):
Enter your username (or email).
Enter your password.
Click SIGN IN.
This logs you into Docupace, and subsequently should have seamless SSO to Envestnet.
Client Sync between Docupace and Envestnet
You may need to synchronize client information between the two systems, because for existing clients , there are three possible scenarios:
The client has a Client Folder in Docupace, and the same client exists in Envestnet.
The client has a Client Folder in Docupace, but not in Envestnet.
The client exists in Envestnet, but not in Docupace.
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Note: The only information from the Client Folder that is shared and synchronized between the two systems is Client’s full name. Other client-specific data, such as TIN/SSN, Address, e-mail, Phone Numbers etc. are kept separately in each system. |
Envestnet Proposal Tasks
Using the Envestnet integration, a Financial Professional can perform a number of tasks:
View client's existing information and current proposals in Envestnet
Create a new Envestnet proposal for one owner
Create a new Envestnet proposal for several owners
Create a new Envestnet proposal that includes several investments (for one or several owners)
Process each investment as a Docupace Work Item, including a combined eSign procedure for multiple Work Items
Open account for each investment and synchronize the new account numbers to Envestnet
Client Exists in Docupace and in Envestnet
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Click Retrieve > Client in Docupace.
Search for the client and click on the client entry. 
Click Open Client in Envestnet. 
If the Client is found, the System opens the Envestnet Client screen for the Household. You can see all members currently assigned to this Household. 
Click the Proposals tab to see the proposals for all members of this Household.  |
Client Exists in Docupace but not in Envestnet
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Click Retrieve > Client in Docupace.
Search for the client. 
Click Open Client in Envestnet. If the system does not find a matching client in Envestnet, it will start a wizard to create a new Envestnet client. 
Conditional: If you have access to more than one Envestnet Advisor, then the system will display the Select Advisor screen. Select the Advisor from the list.
Enter the Family Name (Household) for a new client and click Continue. 
The System opens the Envestnet Client screen.  |
Creating a New Proposal
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Click Retrieve > Client in Docupace. 
Search for the client. 
Click Initiate Proposal. 
The system opens the Initiate a New Envestnet Proposal screen. Enter the Proposal Title and Amount. Then click CREATE PROPOSAL. Note: If the client for this proposal does not exists in Envestnet, then a new client creation scenario is initiated first. 
The System creates a new proposal for this client and opens the Proposal Overview screen. Click Continue to fill out the proposal information.  Note: The fields displayed on each screen can vary by organization, so your view may differ from the images in this guide.
Fill out the forms as you are taken step by step through these screens: Risk & Objective, Account Strategy, Preview (optional), Account Setup (optional), Fees.Select “I agree to the fee schedules shown above.” option and click Continue in the Feesscreen. 
On the Summary screen click Generate to create the documentation. 
Under NEXT STEPS click Send to send this proposal to Docupace. 
Docupace creates the Work Item with proposal documents and the process continues as part of the standard workflow. Once your organization finishes creating the account, Docupace sends the signed documents to Envestnet. |
Creating a Proposal for Several Owners
When creating a proposal, you can create an additional owner.
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Click Add Owners and select Add Family Member. 
Fill out the fields in the Family Member screen. 
Select the Joint Owner for the Variable Annuities program (see the example to the right). 
When a new client is created in Envestnet, they are not present in Docupace. When sending a proposal to Docupace, it recognizes that the client is new to the system. Click on this client. 
Click New Client to add this client to Docupace. 
In the New Client Details screen, fill out the missing fields (TIN/SSN, Date of Birth, etc.) and click Save. 
Click Complete when a new client is linked to the existing client folder. 
Docupace creates two Work Items – one for each owner and opens the first onea Work Item with proposal documents and links it to the Client Folder of each owner. 
Click eSign. Docupace creates a draft eSign transaction. 
Fill out the missing fields for the primary (1) and secondary recipients. Next, click eSign (2). %23.png?version=2&modificationDate=1655129859076&cacheVersion=1&api=v2&width=824)
Both owners receive the DocuSign envelopes. 
Open the email and click Review Documents. 
The envelope contains in one place the documents for both owners. Note: Docusign displays identical documents once for both owners. 
Both owners must sign the documents. Click Finish when done.  |
Audience: Financial Professionals, End-users of Docupace and Envestnet
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Functionality: The Envestnet integration combines the power of the Envestnet money management platform with the versatility of the Docupace account opening and customer reception experience. This results in a fully automated, fully integrated new account creation and monitoring solution that meets all FINRA and SEC requirements. |
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