A set of retention rules are created in the Retention Rules (260) domain. There are several standard rules available that can be enabled or disabled as desired. These standard rules include:
Retain 3 years from advisor termination
Retain 30 days from event type: Complete
Retain 6 years from account close
Can I Add Custom Rules? Yes. You can create custom rules by working with Docupace’s technical resources. We strongly recommend that you consult your Compliance Department or officer before creating these rules.
Different types of Documents: If different rules need to be applied to different document types, each rule must be defined and run through the EBR Readiness Check with your Compliance Officer. This allows Docupace to determine if any custom attributes or processes need to be added to your system.
Creating New Retention Rules
Navigate to Administration>Retention Rules (domain 260).
If permissions for your data role allow, click New Retention Rule.
Enter values in the following fields:
Duration (In days)
Description
Commit Delay (In days)
Retention Event (select from dropdown)
Duration
The number of days a document will be retained from the time of the Retention Event.
Description
The name of the retention rule that will appear when configuring the rules in the retention Matrix.
Commit Delay
The number of days the system will delay committing a document to storage when a retention event is triggered.
Retention Event
The event in the system that causes the retention rule to be applied to a document.