Introduction: This guide describes how to create and edit Forms Matrix records.
Change Log:
Date
Changes
September 2021
Comprehensive documentation about using Form Matrixes
June 2022
Clarified field definitions and converted page to new template.
Overview
The Forms Matrix Domain is used to package one or multiple forms for specific products. The system compares a user’s selections in Starting Point to the rules in the Forms Matrix domain. The Forms Matrix tells the system which forms to add to the work item. It also tells the system whether those forms should appear in the Required or Optional sections of the Work Item Summary screen.
How to Access the Forms Matrix Domain
Creating a New Record
Criteria Fields
These fields determine when the system should add the selected forms to a Work Item.
Request Group
Vendor/Custodian
Product Type
Product Name
Registration Type
Account Service
Account Options
Entity
Other Fields
Field
Description
Derived Request Type
If a user makes certain selections in Startign Point, the system will automatically set the Request Type field to this value.
Derived Client Subfolder Type
This tells the system what type of Client Subfolder to create.
Note: Typically, you are limited to Brokerage or Advisory. However, some firms may have additional options available.
Required
If set to Yes, then users must complete the forms. If set to No, the system will still add the forms to the Work Item, but it will not force users to fill them out before submitting it.
Forms
Search for and add the forms that will be added to Work Items if the selected conditions are met.
Editing an Existing Record
Copying A Forms Matrix Record
You can duplicate a Form Matrix record. This is very useful when you would like to create a required form bundle and an optional form bundle.
Best Practices
Add a Form(s) to All Work Items
Fill out the Request Group and Forms fields, and set Required to either Yes or No. This will add the form(s) to every Work Item created with the matching Request Group.
Example: A forms matrix record has no Vendor/Custodian associated with it. The system will add the associated forms regardless of what users select in the Vendor/Custodian field.
Create an Optional and Required Bundle
First, create the Required version of the Forms Matrix record. Next, copy the record. Finally, set Required to No and change the forms.
Audience: System Administrators
Functionality: The Forms Matrix domain tells the system when to add one or more forms to work items. The system matches Starting Point selections to the criteria in the Forms Matrix record.