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Back Office Reports Group

Attention: Back Office reports are available to all back-office users for managing the work items. Back office users can see data for all other users. These reports do NOT report on field data that is not marked as a broker-dealer business.

Date

Change

Date

Change

September 2023

Removed references to Docupace Analytics and reformatted.

December 2022

Added information about Docupace Analytics

November 2021

Initial Version

Checks Received and Forwarded Log

Purpose: List of checks received and forwarded by the back office within the specified date range. Includes all checks.

Parameter

Description

Parameter

Description

Date Received From

Date period when the check was received by the back office.

Date Received To

Date period when the check was received by the back office.

Date Forwarded From

Date period when the check was forwarded by the back office.

Date Forwarded To

Date period when the check was forwarded by the back office.

Rep ID

Enter a Rep ID or an asterisk “*” to see information for all reps.

Sales Branch

Select a branch code from the list.

Checks and Securities Audit

Purpose: This report is used to determine for which Checks and Securities the turnaround time has gone beyond the expected threshold number of days.

Parameter

Description

Parameter

Description

Check or Security Doc Type *

Select one or several types to look for, for example:

  • Check

  • or Security

Creation Date From

Date period when the document was created.

Creation Date To

Date period when the document was created.

Audit Category *

Select from these options:

  • Document Date Received to Doc Creation Date

  • Document Date Received to Document Date

  • Document Date Received to Document Date Forwarded

  • or All

Threshold

The number of days expected for the turnaround of the document.

Rep ID

Enter a Rep ID or an asterisk “*” to see information for all reps.

BD Code

Select a Broker-Dealer code from the list.

Sales Branch

Select a branch code from the list.

Correspondence Report - BD Version

Purpose: This report allows you to see all types of documents that have been received within Docupace.

Warning: The Date Received must be indexed within the Docupace system to be included in this report.

Parameter

Description

Parameter

Description

Date Received From *

Date period when the document was received.

Date Received To *

Date period when the document was received.

Document Type *

Select one of the Document Types set up on your site.

Subfolder Type *

Select one of the Subfolder Types set up on your site.

Forms Used on Bundles - by Author

Purpose: This report shows a list of form bundles that are assigned to the selected entity, grouped by the form author (the company that creates and maintains the forms). Only the number of forms in each bundle that are actually being used in Work Items is shown.

Report parameters:

Parameter

Description

Parameter

Description

Entity *

Select one or several entities to see only form bundles associated with this entity.

Multi-tenant sites will display a list of entities that are using the Docupace system. However, in the entity list, you will see only those entities that your user account has access to.

Securities Received and Forwarded Log Report - BD Version

Purpose: List of security documents received and forwarded by the back office within the specified date range. Includes all checks.

Report parameters:

Field

Description

Field

Description

Date Received From

Date period when the security was received by the back office.

Date Received To

Date period when the security was received by the back office.

Date Forwarded From

Date period when the security was forwarded by the back office.

Date Forwarded To

Date period when the security was forwarded by the back office.

Rep ID

Enter a Rep ID or an asterisk “*” to see information for all reps.

Sales Branch

Select a branch code from the list.

Signature Guarantee Log Report - BD Version

Purpose: List of all work documents that have been marked with Signature Guarantee Needed.  You can search by the Rep ID, a set of Rep IDs, and a sales branch. This is the back office version of the report that allows you to see all representatives’ documents.

Report parameters:

Field

Description

Field

Description

Document Date From

Date period when the document was created.

Document Date To

Date period when the document was created.

Rep ID

Enter a Rep ID or an asterisk “*” to see information for all reps.

Sales Branch

Select a branch code from the list.

 

 

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