Introduction: This guide describes how to use the Commissions Console to setup pay periods and review commission reports.
Navigating the Console
To access the Console, click the Commissions tab (1), then click on Console (2). The Console has three tabs.
The Statements tab (3) allows you to review Commission reports and statements for each pay period.
The Setup tab (4) allows you to configure the various functions that make up the Console.
Finally, the History tab (5) allows you to view a history of past commission runs.
The Statements Tab
The Statements tab displays commissions as a folder tree. Folders vary based on site configuration, but you will see the following types of folders.
Level 1
This folder is named after your site. It contains all other folders.
Level 2
This folder identifies the pay period category. You can assign pay periods to a category in the Setup tab.
Level 3
This folder is always organized by Pay Period. An A icon identifies the Active pay period. Periods above the active period are in the future, and periods below the active period have already passed.
Level 4
By default, the folders in this level are organized by Business Role. You can change this in the Setup tab.
Note: In some cases, this folder is named Undefined.
Level 5
Finally, this level is broken down by rep. Clicking on a Rep’s name (5) in the Commissions tree displays the commission statement and detailed reports associated with that rep. When a document is in the Review tab (6), only users with console access can see these reports. Once a user clicks Release (7), the documents move to the Release tab (8).
Attention: Each time you generate a commission run, the system overwrites any documents still in the Review tab.
Tip: You can preserve a report or statement by releasing them before generating another commission run. You can then compare the initial report with the new one.
History
The History tab allows you to view information about past commission runs, including whether it was auto or manually generated.
Setup
The Setup tab allows you to configure various essential elements of the Console. The following list briefly summarizes each item.
Commissions Transactions
This tab tells the system what to use as the second level when displaying the Commissions tree. For example, selecting Business Role will group reps by roles such as Registered Rep (RR).
Payroll Periods
This subtab allows you to create the pay periods that serve as the first level of the Commission tree. Many users prefer to set up all the pay periods for a given year at the beginning of that year.
Attention: You cannot generate a commission run for a pay period until you create the pay period.
To create a pay period, right-click on the payroll periods window and enter the following information.
Period Name
Tip: A good naming convention to use is [Year].[Month].[EndDay] [Type] (ie. 2021.8.02 Brokerage).
Type
Description
Start Date
End Date
Look Back Date
Example: If you enter 7/1 as the Look Back Date, the system will include any unposted transactions that occurred between 7/1 (Look Back Date) and 8/01 (Start Date).
The Look Back Date tells the system how far back to look for transactions that may have come in from feeds after someone posted the previous period. You can only post a pay period if there is at least one future pay period in your system.
Business Roles
This section allows you to view the list of business roles in your system and the employees assigned to that role.
Attention: You cannot remove a business role from the system unless it has no employees assigned to it.
Note: The business role assigned in Employee Manager for each employee will automatically prefill here for each employee.
Commission Plans
This section allows you to view which employees, lookup tables, and draws are associated with a selected commission plan.
Employees
Some employees require unique lookup tables, commission plans, draws, or goals. This window allows you to override the default assignments setup on the Commission Plan tab.
Lookup Tables
Confirm that the tables related to your Commission setup contain information. You can right-click on this window to make changes.
If you add a new lookup table, you must include a start date. However, you do not need an end date.
Draws
Add description, type, and value to the entry. You may assign the draw to an employee or a commission plan.
Adjustments
When adding a Payout Adjustment, you need to provide the following information
Assignment
Type of Adjustment
Adjustment Value
Description (optional)
Date/Date Range
Notes: For a One Time Adjustment, populate the Adjustment Date field.
For a Recurring adjustment, populate the Number per Period and Effective date range fields.
Goals
To add a new goal, click the "Add" button in the upper right corner of your screen. Type in all of the goal information and then click Save. You may assign the goal to an employee, a commission plan, or a particular business role.
Report Design
On the Reports Design screen, you can customize your generic reports. You may change:
Report Info Name
Commission Plan
Report Description
Business Role, etc.
Commission Dates
The selections you make on this screen determine the order that the system looks at transaction dates when generating a commission run.
Example: The system will look for a Trade Date (1) in each record. If a record doesn’t have a Trade date, then the system will look for a Settlement Date (2). Finally, the system will look for the Entry Date (3).
Fees
Select appropriate checkboxes to add the fees you want to include in your commission calculations.
Auto Generation
Here you can set up commissions to run automatically on specific days and/or times. You can also configure options such as whether the system should post periods or release commission runs.
Status Flags
Here you can create new status flags to add to pay periods.
Audience: Commissions Team Members